A serviced office brings your business many advantages. But do you know what to look for? You want an office space that works for your company, at prices you can afford. And there’s even more to consider.
Location is Important
When it comes to finding the best location for your serviced office space, it’s important to find a location that works for you, your employees, clients and business partners. What do you need to look for?
Look for a building located in a relatively low-crime area. This employees and visitors will feel safer when coming to the office.
Then look to see if the office building is attractive and impressive on the outside. Inside, does the décor match with your company’s brand? What is the mood inside the facility? Is it welcoming and invigorating? Or do the staff and décor appear dull and drab?
Stay away from any office facility that does not meet your company needs or expectations. Be sure to go with a facility that is centrally located, with easy access to public transport, highway links and that’s easy to find.
Next, you’ll want to check and see if there are local amenities located near the office. For instance, are there places to take clients to lunch or dinner? Are there shops where employees can grab what they need quickly, such as office supplies?
If you have clients and business partners traveling in from other locations, are there accommodations nearby?
Look for an office location in an area that has the amenities you’ll need to keep your business going, while also providing for your employees and any visitors.
Space to Expand
Another important consideration is that the serviced office facility has the ability to give your company more space as it grows. You’ll need to consider how fast your business will grow and how it will grow. A growing business usually needs to take on additional employees, so you’ll need to make sure there’s enough space for them and the required workstations. In addition, it’s important to consider the type and size of equipment needed to run your business.
On the flip side, there’s also the possibility your business could need to downsize at some point. Does the serviced office facility allow for downsizing if needed? And if so, are there additional costs involved?
Enough Parking Spaces
Next, you’ll want to check and see if the facility offers free parking, or not. If they do, does the facility have enough space for your employees (including new workers as you grow)? Do they have enough space for visiting clients and business partners, too?
It’s also necessary to ask where the parking facilities are located. If the parking is too far from the building, this could make access difficult for anyone who has mobility issues.
Do you like to work after hours? Or will employees need to work longer days? Then you’ll need to find a serviced office that offers 24/7 access. This includes not only entry to the building and your office space, but also includes access to office services and equipment you’ll need to get work done.
Many serviced office facilities now hold regular networking and socializing events for their clients. These are great ways to meet like-minded individuals, potential clients, or even prospective business partners. Some facilities have the events right at the office, while others may sponsor their events at local restaurants and bars.
So, look for a lively community to help build your business and make important connections.
Do you regularly need meeting room facilities? Then you will need a facility that allows you to access their meeting rooms. Many serviced office providers do offer meeting rooms, which you can pay for separately, only when you use them.
And you’ll want to make sure they have meeting rooms that can accommodate the number of attendees you expect.
Most of the time, you’ll find the meeting rooms come with audio/visual tech and other tools to make sure you can get work done.
Do you have employees who like to have access to breakout spaces? Then this will need to be a priority when it comes to finding the best serviced office for your company.
Breakout spaces are great to help employees relax and re-energize during the long workday. The spaces are a great place to connect with colleagues and enjoy a little downtime.
Your business will go through periods where you may need to expand or even downsize. For this reason, it’s best to look for a serviced office that provides a flexible lease. A flexible lease is usually one that allows you to choose the length of the lease—such as three to six months. A short-term lease gives you the option to move at the end if you’re not happy with the premises and service. Or if you need more space, the lease includes the option to expand when needed.
Before signing any lease, it’s always a good idea to read through the entire lease. Make sure you understand what is covered in the lease, those things you’re responsible for and more. Look to see what the monthly fee includes, too, so you can find an office where you can get the most value for your money.
In addition to the list above, here are some additional considerations to get the most from your serviced office:
1). Onsite staff: some serviced offices provide you with access to their team who are experienced and knowledgeable when it comes to providing the support you need for your business. The team usually includes a receptionist, admin support, maintenance and cleaning services and more.
2). Communication: this is one of the most important aspects of conducting business. So, you’ll need a serviced office facility that provides you with the communication services you need. Your rent may include access to telephone services and will most likely include Internet access with a high-speed connection.
3). Catering: if you like to have coffee and snacks during the day, or for meetings and special occasions, then a serviced office with a catering service is needed.
4). Kitchen & access to coffee: some serviced office providers give you access to a fully stocked kitchen. This can vary from everything needed to make breakfast, to healthy snacks and beverages such as coffee and tea. Some places even provide you with the best coffee in town—great for those days when you need a pick-me-up during the day!
5). Onsite gym & showers: if you and your employees would like to stay fit, choosing a serviced office that includes an onsite gym and showers is the perfect solution.
Finding the right service office space, with a flexible lease and all you need to run your business can be challenging. Use this list to help you narrow down the list to those service office facilities that provide exactly what you need, so you can take advantage of the value they provide your business.