Serviced offices are becoming a highly popular choice over traditional office setups. The reason is because a serviced office provides so many benefits, including being a cost-effective choice for businesses that want to save money.
If you’re looking for a serviced office space for your company, it’s important to visit several facilities to see what they offer. While you’re there, be sure to ask the following questions before you agree to sign on the line.
1). Location: one of the first things you’ll want to consider is the serviced office’s location. Be sure to keep these considerations in mind when looking for the right location:
- Is the location easy for clients and staff to reach?
- Is the office easy to find?
- Does the facility offer security? If so, what type of security services do they provide?
- What amenities are nearby? For instance, you’ll want to make sure the neighborhood includes easy access to public transportation services (metro, bus, train), coffee shops, restaurants, etc.
- Does the facility have enough free parking for your staff and visitors?
2). Lease details: you’ll need to consider the type of specifics your company needs when renting a serviced office space. In addition, you’ll need to consider if the company needs temporary office space, or a place to “live” for several years.
Here are some details to ask about the lease agreement:
- What’s included in the rental price?
- What isn’t included?
- Do you offer a pay-as-you go plan or is it a flexible plan (for example, 3-12 license agreements)?
- How much time is needed to give notice?
3). Cost: when asking about the lease agreement details, you’ll need to ask about the rental costs. You’ll need to be familiar with your company’s budget details. This way you’ll be able to determine how much the company can afford to pay for a serviced office space. It’s also a good idea to ask if there’s a required rental deposit.
One note: be sure to check the prices for other serviced office spaces in the area. This way, you’ll know what the average price is and not become enmeshed in paying rent that’s too high and/or too expensive for your budget.
4). Packages: be sure to ask if the facility offers packages. Some serviced office facilities do offer bundled packages. These can help your business save money. It’s a good idea to ask what each package includes, and ask if it’s possible to mix and match services. You want to avoid paying for package services you don’t need. If the facility allows you to mix and match services, to create a customized package, then make sure to carefully consider those services you actually need. Avoid paying for services separately, as this will definitely cost your company more money.
5). Amenities & facilities: now you’re ready to consider what the serviced office facility provides in the way of amenities and facilities. These will vary—each facility will offer slightly different amenity and facility packages and services.
Look for facilities that offer the type of services you and your staff need. For instance, some serviced offices may include access to a kitchen, an on-site gym & showers, office equipment (printers, projectors, etc.).
In addition, some facilities offer receptionist services, call forwarding, administrative assistants, etc. You’ll also need to make sure the facility has the type of office furnishings you’ll need.
6). Network infrastructure: you’ll want to also check into the type of network and telecommunications infrastructure are provided. Most serviced office facilities offer fast, reliable, high-speed Internet. Be sure to ask if the facility also provides phone connections.
Don’t hesitate to ask if you can try connecting to their Internet service before signing the lease. This way you’ll be sure the connection is fast and reliable enough for the company’s needs.
7). Scaling your business: be sure to ask if there’s room for you to scale your business when needed. For example, is there room to expand if your business begins to grow and you need additional employees? Does the lease allow you to also downsize when needed?
You want to make sure the serviced office space is flexible enough for your business, allowing for growth or downsizing when the business goes through growth changes. Remember to ask what is needed when downsizing or expanding. You’ll want to know all of this information before signing a lease agreement.
8). Style: this is another detail not everyone thinks about; however, you’ll want to make sure to choose a serviced office that fits your company’s brand and industry. In addition, you’ll want to ask these questions:
- Does the facility allow you to customize and decorate your space?
- Do they charge additional fees for customizing your space?
- Does the environment provide the right type of setting for your employees to work comfortably?
- Would you feel confident bringing partners and clients to the space?
9). Access to your space: you’ll also want to find out about the facility’s accessibility. Is the facility available 24/7? Is it allowed for the any of the staff to work on weekends or after hours? Does the facility always have security services, including after hours and on weekends?
10). Move in date: when you’ve finally decided on a serviced office space, you’ll be ready to ask about the move in date. Is it possible to move in when you’re ready? Is it OK to move in next month? Can you move in on any day of the week? Space availability comes and goes quickly, as serviced offices have become a popular option for many businesses.
It’s also a good idea to see if the facility offers move in services, as some facilities do offer move in assistance. They may help get your services set up in advance, set your office furnishings up, etc. Don’t forget to ask if this costs extra, or ask if this is part of the lease agreement and rent.
11). Hidden costs: always ask about all the terms and conditions that come with the rental agreement. Be sure to read through all the terms and conditions yourself, in order to be in the know when it comes to any fees, etc.
Keep your eyes open for monthly charges that haven’t been previously disclosed, such as fees for accessing the kitchen, meeting rooms, etc. If the fees are unreasonable, then don’t rent from that facility. Choose one that offers all the information freely, with no hidden fees or costs.
When it comes to choosing the best serviced office facility for your company, be sure to consider all of these questions. Learn all the details you need in order to find a serviced office that’s the right fit for your business.