Do You Need A Conference Venue Hire In Newcastle?
Planning an important event for your business? Then be sure to visit our Newcastle conference venues. You’ll find we offer amazing spaces in a prestigious location that’s sure to have everything your next business event needs.
We understand that conferences are crucial to your business. Not only does a conference provide an excellent opportunity to network, they’re also an important way to have your brand recognized across the industry. Conferences are likewise essential when it comes effective communication with clients and partners.
The right place to hold a conference is also an essential element of a successful event. If you’re looking for a conference venue in Newcastle, we’re sure that you’ll find our spaces incredible. At Royal Quays Business Centre, our conference spaces provide everything needed for your conference. We care for the success of your event and to that end ensure our spaces create the right atmosphere for your event.
Why Use One of Our Conference Venue?
We’ve got you covered—you’ll have everything needed to conduct a successful conference. You’ll find our conference venues both energetic and inspiring. No matter if you need to meet with a client, a new partner or conduct a job interview—you can get it done in one of our conference venues.
No matter the size of your business, we can accommodate your conference. Our conference venues offer a great place for entrepreneurs, startups, and larger companies to have that all-important conference. You’ll have a quiet, confidential space to hold your conference.
Our conference venues are modern and flexible, giving you the space to accommodate your meeting with everything needed. No matter the type of conference you’re having, we’ve got you covered.
Annual general meeting: are you preparing for an annual general meeting such as a shareholders’ meeting? Then you’ll need a conference venue to impress. Our conference venues provide you with just the right backdrop and confidentiality to conduct a successful annual meeting of any type.
Workshop: if you’re getting ready to hold a workshop for your company, then you’ll need just the right space to accommodate everyone. By choosing one of our conference venues, you’ll have a space that offers energy and has a positive flow, both of which are needed for a successful workshop. We’ll make sure your space is ready to work for you. You’ll have a space that promotes creativity and has just the right atmosphere to make your workshop a success. Our conference venues can be used for training sessions and more. You’ll find our conference venues have the space you need to get work done. In addition, they provide flexible spaces where you can control everything from the lighting and climate, to the furniture arrangement.
Board room meetings: for these all-important meetings, you’ll find our conference venues are flexible and make a professional statement each time. You can count on access to the latest technology including big screens, the fastest WiFi in Newcastle, and more. With our flexible conference venues, we can create just the right atmosphere to match the message of your meeting. While you may need a formal conference venue, expect your space will be modern and upbeat, and you’ll have an environment that helps you have a successful board meeting.
No matter the type of conference you’re planning, our spaces will work for you. We can accommodate meetings of all types with our flexible conference venues. They can be customised to fit your business needs. You’ll find a conference venue space that’s set up and ready to get your work done. Our conference venues will impress attendees—you’ll be set up for success every time.
How to Plan an Effective Conference
Planning a conference can be challenging! There’s no way around it. So, how can you go about planning a conference? Is there a checklist you can use? What should you consider when planning an event?
We understand you may have many questions about planning a conference, especially if this is the first time you’ve been in charge of planning such an event. We’ve put together a short checklist you can use to ensure your next conference is a huge success!
1. Determine the Purpose
A successful conference has a purpose, a goal. What is the purpose of your conference? If you’re not sure, then it’s helpful to sit down with colleagues and figure out why you want to have a conference and what you want to accomplish.
2. Draft a Budget
Once you have the conference’s purpose, you’re ready to draw up a budget for the event. Here, it can be helpful to create a spreadsheet that lists all the major costs for your conference. List each item. And make a “wish list” on another page. That way, if there’s space in the budget, you can include a few other items that might make your conference even better.
3. Choose a Venue Based on the Budget
Searching for the right venue can be exciting. Each place you visit will have its own unique design, amenities, and more. It can be tempting to think it’s possible to squeeze a little more money into your budget to accommodate a few extras at a venue that seems perfect.
Don’t even be tempted. Instead, stick to your budget!
4. Set an Agenda
Every meeting or conference needs to have an agenda. The agenda determines the order of the event, topics that are covered, and more. The agenda will also include a list of speakers. All pertinent information should be included in the agenda.
Once the agenda is formalised, it can be shared with conference attendees. They can use the agenda as a schedule for when certain speakers are presenting, see the schedule for lunch/dinner, and more.
5. When to Get Started
A conference is a large event that takes time to plan carefully. For this reason, it’s a good idea to start planning the conference about 8-12 months before the event. This is the time to establish goals/the agenda, set the budget, and more.
6. Choose a Location
About 4-8 months before the conference, it’s time to find the right location. Ask yourself these questions to find the right location for your conference:
- Is this venue easily accessible?
- Is the conference facility close to suitable accommodations?
- Will attendees be able to find parking easily?
- Is the size of the venue right for the number of attendees?
- Is the venue available on our preferred event date?
This checklist will be enough to get you started planning an effective conference!