You may have a startup or an established freelance business that is ready to expand. So, it’s time to consider making the next step to a new office space. Whether you’re a freelancer, a startup, or an entrepreneur looking to take your business to the next level, there are a several things to bear in mind before making the move.
Choosing the right office space may seem like an easy move, but this is a huge step for your business. These days, too, there are many types of offices to choose from including serviced offices, coworking spaces and more. But how do you determine which type of office is the best choice for your business?
We’ve done the research for you and have created this short guide to help you choose the right type of office space for your business.
1). Determine the Budget
The first thing any business needs to do is determine their budget. It’s important to know how much your business can set aside for the rent each month. And remember as a startup or a freelancer, you’ll face months without money coming in, but you’ll still be responsible for paying the rent.
If you choose a serviced office space or coworking space, these usually include services and amenities in one monthly fee. Each facility will be different, but these types of office generally include utilities, office furniture & equipment, and more in the rent. Remember, if you choose an office space that doesn’t include utilities and other services in the rent, then you’ll need to cover these costs in the company budget.
2). Determine the Rental Costs
When it comes to office rent this will be one of the largest expenses for your company. It’s easy to underestimate the costs, so watch out for hidden costs and more.
While leases usually include the base rent, what you may not see are the hidden costs. These may come from the use of office equipment, facilities such as meeting rooms, use of common areas, and more. Some leases may also charge for parking, maintenance and repairs.
Before signing any lease, make sure to read through the entire document and look for hidden or incidental costs. These expenses can quickly add up, making the rent too expensive for your budget. If there’s anything that seems vague or if you have questions about anything in the lease, don’t hesitate to ask the landlord for further details. You want to avoid hidden costs, which are difficult to plan for in the monthly budget.
3). Determine the Amount of Space
Next, it will be necessary to determine how much office space the business needs. For instance, will you be working alone? Then perhaps a coworking space would be the right choice. However, if you have employees, you may need a larger space. So, you’ll need to take count of who will be working with you.
When doing a headcount of employees, it’s best to calculate that each desk will require about 100 sq feet, or 50 sq ft for each employee. When looking for the right office, look for those that offer offices that can hold the number of employees you need.
And don’t forget to plan for the future growth of your business. A growing business needs more employees, so you’ll need to estimate the number of new employees, too.
You want to find a space that fits both the current and future needs of your business. In addition, you’ll need enough space to make sure everyone is comfortable, and not crowded in the office space.
Location is another important consideration when searching for the right office space. The office needs to be in an area that’s easy for you and your employees to access, and it should also be easy for clients and partners to find. The right office location is also a great way to impress new job candidates and retain current employees.
The goal is to find a centrally located office, which is easily reached by employees who need to travel to work. One way to determine if an office is in the right location is to use a map. With the map, mark out where each employee lives, then see if an attractive office location is easy for everyone to access. The office should be located near amenities (including restaurants and shops) and be close to transportation hubs such as public transportation, with links to highway access.
5). Company Culture
It’s important to also consider your company’s culture when searching for a suitable office space. The office needs to fit both your business image and industry. And the space needs to be comfortable for everyone in the company. The office should fit the type of work done, too.
For instance, an office space needs to provide employees with the right work environment. The goal is to find an office space that provides an uplifting, vibrant and inspiring atmosphere. A workplace that’s dark and drab, too crowded and noisy can quickly drain employees of the energy and creativity they need to get work done. Everyone should be comfortable and happy in the new office.
Then, you’ll need to factor in the image you want the office space to convey. A location and a building that provide a great first impression are essential when it comes to impressing clients and partners. And remember the location also counts when it comes to your business image. Ask yourself if this is an office space in a location that will make you proud.
6). Office Layout
What type of office layout will your company need? If you’re a tech company, then you may want an office that provides open spaces, where it’s easy and enjoyable to collaborate. Or, if you have a small accounting firm, perhaps a serviced office would be the better choice. You’ll find more privacy to discuss sensitive business matter in an enclosed office space.
If a coworking space is the right choice, you might enquire to see if meeting room facilities are available when you need privacy. The layout of the office needs to fit your type of business.
The right office space will fit your business in all ways, and provide the services needed to help your new startup or freelance business scale successfully. The key is doing the homework to find the information to find best possible office space for your budget.